How to Write a Profile on Someone: A Step-by-Step Guide

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A profile is a story about a person, a place, or an event. It is a detailed account that highlights the subject's unique qualities, experiences, and perspectives. Profiles are often written for newspapers, magazines, and websites, and they can be used for various purposes, such as educating, inspiring, or entertaining readers.

Understanding the Purpose of a Profile

What is a Profile?

A profile is a biographical sketch that provides insight into a person's life and accomplishments. It typically includes information about the subject's background, education, career, hobbies, interests, and personality traits. A profile can be presented in various forms, such as a written article, a video, or an audio recording.

When creating a profile, it is important to consider the audience and the purpose of the profile. For example, if the profile is being created for a job application, it may be more focused on the subject's professional accomplishments and skills. On the other hand, if the profile is being created for a personal blog, it may include more personal anecdotes and insights into the subject's life.

Why Write a Profile?

Profiles are written for several reasons. They can provide readers with a human perspective on a topic, inspire them to pursue their goals, or showcase an individual's contributions to their community. Profiles can also be used for research, marketing, or fundraising purposes. Whatever the reason, a well-written profile can leave a lasting impression on its readers.

One of the most common reasons for creating a profile is to showcase an individual's accomplishments. For example, a profile of a successful entrepreneur can inspire others to pursue their own business ventures. Similarly, a profile of a talented musician can inspire others to pursue their own musical aspirations.

Profiles can also be used to highlight the contributions of individuals to their community. For example, a profile of a local volunteer can inspire others to get involved in their community and make a difference. A profile of a community leader can showcase the positive impact that one person can have on a community.

Finally, profiles can be used for research purposes. For example, a researcher may create a profile of a historical figure in order to gain insight into their life and accomplishments. Similarly, a marketer may create a profile of a target audience in order to better understand their needs and preferences.

Overall, profiles are a valuable tool for providing insight into the lives and accomplishments of individuals. Whether they are being created for personal or professional reasons, a well-written profile can leave a lasting impression on its readers.

Choosing the Right Subject

Identifying Interesting Individuals

The first step in writing a profile is choosing a subject who is interesting, unique, or influential. This can be a challenging task, as there are many options available. Ideally, the subject should have a story that is worth telling, and there should be enough information available to support the profile. To find potential subjects, consider brainstorming topics that you are interested in, talking to others in your field, or researching current events.

Gaining Permission and Building Trust

Before you start writing a profile, it is important to gain your subject's permission and build trust. This requires you to explain your purpose, your approach, and your expectations for the project. You should be transparent about how you plan to use the information you gather, and promise to be respectful of their time, privacy, and feelings. It may be helpful to provide examples of previous profiles you have written, as well as your credentials and your journalistic standards.

Conducting Thorough Research

Background Information and Context

Before preparing for an interview, it is essential to research your subject thoroughly. This will help you develop a keen understanding of their background, experiences, and unique characteristics. Look for sources such as online archives, news articles, social media profiles, and personal websites. This will enable you to ask informed questions and provide valuable context in your profile.

Interviewing the Subject

The most important aspect of writing a profile is getting the subject's story. To do this, you will need to conduct an in-depth interview that elicits candid and thoughtful responses. The interview should take place in a comfortable and conducive environment, such as the subject's home, office, or a quiet café. Be sure to start the interview with easy and non-controversial questions, then move on to more complex and personal ones. Pay attention to the subject's tone of voice, body language, and use of language, and be prepared to adjust your questions accordingly.

Gathering Additional Sources

In addition to the interview, you may also need to collect information from other sources, such as family members, friends, and colleagues. You can also reference books, documentaries, and other relevant media to add to your understanding of the subject.

Crafting a Compelling Narrative

Finding the Story's Angle

Once you have gathered all the necessary information, it is time to craft a compelling story. This requires finding the angle or unique perspective that sets your profile apart from others. Ask yourself, what makes your subject unique, and what story will be most interesting to your intended audience?

Organizing Your Information

When organizing your information, it is important to consider the structure that best fits your story. This may be chronological, focused on a particular theme, or following a specific event. Experiment with different structures until you find the one that best supports your narrative.

Balancing Facts and Anecdotes

Balance is key when writing a profile. While it is important to provide factual information, such as the subject's education and career, it is equally important to include anecdotes that illustrate their character and personality. Consider using dialogue, descriptive language, and sensory details to bring the story to life.

Writing the Profile

Creating a Strong Introduction

The introduction sets the tone for the profile and should be attention-grabbing. Consider using a thought-provoking question, a striking statistic, or a surprising fact to pique your readers' interest. Be sure to introduce your subject and provide a brief overview of their story.

Developing the Body of the Profile

The body of the profile should be well-structured and feature your subject's story. Use strong transitions between paragraphs to keep the reader engaged, and vary the length and tone of each paragraph to create a dynamic reading experience. Be sure to include direct quotes from the subject and other sources to add depth and credibility to the story.

Concluding the Profile

The conclusion should provide a satisfying ending to the story and leave the reader with a lasting impression of the subject. Consider summarizing the subject's key attributes, highlighting their accomplishments, or offering advice or lessons learned from their experiences. Finally, thank the subject for their time and participation, and remind the reader of the subject's significance.

ChatGPT Prompt for Writing a Profile on Someone

Use the following prompt in an AI chatbot.

Below each prompt, be sure to provide additional details about your situation. These could be scratch notes, what you'd like to say or anything else that guides the AI model to write a certain way.


Writing a profile can be challenging, but with the right approach and research, you can craft a compelling story that captivates your audience. Remember to choose an interesting subject, gain their trust, conduct thorough research, craft an engaging narrative, and use HTML formatting to enhance your presentation. With these tips, you can create a profile that both informs and inspires your readers.

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